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 Subject : LGBT Center Program Coordinator at Princeton University.. 06/21/2018 12:25:52 PM 
Judy Jarvis
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The Program Coordinator at the Princeton LGBT Center serves as a resource for lesbian, gay, bisexual, transgender, queer, questioning, intersex, asexual and ally members of the University community and works collaboratively with the LGBT Center Director to support the mission and function of the LGBT Center. The coordinator provides extensive programming, outreach and education on campus; assists students, staff, faculty, alumni and community members who access the space and services of the Center; advises student organizations; supervises student employees and volunteers; assists with administration of the Center; makes referrals, and helps maintain the office’s physical space.

The largest portion of the job is the responsibility for all aspects of the LGBT Center’s robust and comprehensive programming from development through execution. The next significant roles of the job are student leadership development and advising, resource development and outreach, and administrative, budget and office oversight. Special project coordination is the other main function of this position.

Specific Duties and Approximate Percentage of Time Devoted
In collaboration with the LGBT Center Director, the primary responsibilities are as follows:

Programming 40%
One of the largest aspects of this job is taking responsibility for all aspects of the LGBT Center’s comprehensive programming from inception through delivery and assessment afterwards. This includes, but is not limited to: taking care of all details for each event (i.e. room reservations, contacting presenters, ordering food, setting up and cleaning up after events, negotiating with vendors/agents regarding contracts and payments, etc.), developing publicity and program materials, evaluation of programs, assist the director in conducting programmatic need assessments and strategic planning. This includes working collaboratively with the director to develop the programming for the year, working with colleagues across campus and community partners on joint programmatic initiatives, and physically creating a printed and online calendar each semester.

Student Leadership Development and Support Services 25%
The Program Coordinator advises LGBT Center interns, LGBT Center-affiliated groups and other LGBTQIA affiliated groups on campus. The Program Coordinator is the front-line supervisor for the interns, training them on office policies and procedures, building their work schedules and ensuring they have project assignments and are meeting deadlines. The Program Coordinator also meets regularly with facilitators of the support and discussion groups organized by the LGBT Center, as well as provides advising to LGBTQIA student organizations. There will also be the opportunity to co-facilitate certain LGBT Center support and discussion groups. The Program Coordinator also assists the Director with all aspects of Q’nnections (mentorship program) and the LGBTQIA Peer Education Program recruitment and training. This person also provides one-on-one advising to students, and connects students with appropriate resources on and off campus.

Administrative & Office Oversight 15%
This position is the first point of contact for programs, maintains the lounge and library space, and assists with the budget. The Coordinator is responsible for creating a welcoming atmosphere for those who come to the Center, advising people on resources, assisting those using the library and Center programs, as well as answering phones, checking office voicemail and email, and maintaining office social media and online accounts. This person assists the Director in managing Center’s budget (running budget reports and assisting the Director with budget projections and analysis); manages all financial transactions: pays bills, reconciles chart strings on a monthly basis, prepares monthly credit card logs, travel vouchers; stays current with Treasurer’s Office policies; manages all student travel arrangements through the LGBT Center (e.g. travel to conferences such as Creating Change). The Coordinator also handles additional administrative duties as assigned.

Communications, Outreach & Resource Development 10%
The Program Coordinator is the liaison to non-LGBTQIA student groups and other University offices who seek to collaborate with the Center on programs. They also assist with outreach as part of the LGBTQIA Peer Education Program (recruiting peer educators, reaching out to offices who the peer educators could conduct trainings for, and coordinate campus partners assisting with peer educator training). The Program Coordinator oversees all marketing, branding, and communications materials, including print, newsletter, web materials and outreach to students via social media and the LGBT Center website. The Program Coordinator also oversees resource development for programs, training and general use and production of office publications.

Special Projects Coordination & Library Oversight 10%
Some current special projects include the Princeton LGBTQIA Oral History Project and the sibling centers’ (Carl A. Fields, LGBT Center, Women*s Center) Dialogue and Difference in Action orientation program. Most other special projects will be programmatic in nature, such events for special occasions, alumni functions, and commemorations. Another main focus will be training development. Special projects will be assigned based on needs of the LGBT Center and the larger University community. The Program Coordinator will also coordinate the LGBT Center’s library and its systems. This includes: collection development, archiving, securing valuable pieces, managing check in and check-out systems, and working with Firestone staff on integration. The Program Coordinator should have a working knowledge of current holdings in the Center as well as newly released publications and media of relevance to the LGBT community.

In addition to the job description above, there may be additional miscellaneous duties assigned.

Education and Experience Requirements
Knowledge of sexual orientation and gender identity and issues of concern related to lesbian, gay, bisexual, transgender, queer, questioning, intersex, and asexual and the intersection of other identities
Significant knowledge and experience serving and supporting LGBTQIA students of color
Experience working with college students in a university setting
Demonstrated ability and strong interpersonal skills to work in a social justice-oriented office with individuals and groups with a wide array of backgrounds, identities, life experiences and communication styles
Skill to pay close attention to detail and prioritize work load with frequent interruptions
Ability to juggle many different projects simultaneously, with consistent accuracy, follow-through, and timely completion of projects
Excellent communication skills to express ideas clearly and concisely both verbally and in writing
Strong group facilitation skills
Ability to recognize and protect confidential information and exercise judgment, tact and diplomacy in handling sensitive information and situations
Ability to take initiative, problem solve and work independently with good judgment about when to seek direction
Ability to work as a contributing member in a team-oriented environment with an understanding of the larger unit and University contexts. This includes being part of an office team as well as collaborating with colleagues and non-University partners
Must be highly proficient in Outlook, Microsoft Office and Google Docs Ability to utilize current technology and attend to website updates and issues as needed
Ability to consistently work some evenings and weekends for programming outside of regular business hours
Bachelor’s Degree with at least 1-3 years of related professional experience

Preferred Qualifications
Master’s degree with 3-5 years of related professional experience
Professional experience working in social justice education, including experience in the areas of race, ethnicity, nationality, class, disability, religion, sexuality, and gender
Educational background in college student personnel, higher education administration, social work, counseling, sexuality and gender studies, or other related field
Experience with creative educational program development, including program planning, implementation, and assessment
Experience with online outreach and current technology (i.e. social networking sites, virtual worlds, blogs, chat rooms, etc.)
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